Explain the submission of bid process.
Week 5 Assignment: “Submission of Bids”
You are a contractor preparing to submit a bid for a construction project. Explain the submission of bid process. Once the bid is submitted, the opening of bids occur. Discuss the opening of bids process.
The requirements below must be met for your paper to be accepted and graded:
Write between 800 – 1, 000 words using Microsoft Word.
Use font size 12 and 1” margins.
Include cover page and reference page.
At least 80% of your paper must be original content/writing.
No more than 20% of your content/information may come from references.
Use at least three references from outside the course material, one reference must be from EBSCOhost. Text book, lectures, and other materials in the course may be used, but are not counted toward the three reference requirement.
Cite all reference material (data, dates, graphs, quotes, paraphrased words, values, etc.) in the paper and list on a reference page in APA style.
References must come from sources such as, scholarly journals found in EBSCOhost, CNN, online newspapers such as, The Wall Street Journal, government websites, etc. Sources such as, Wikis, Yahoo Answers, eHow, etc. are not acceptable for academic writing.
Grading Criteria Assignments Maximum Points
Meets or exceeds established assignment criteria 40
Demonstrates an understanding of lesson concepts 20
Clearly presents well-reasoned ideas and concepts 30
Mechanics, punctuation, sentence structure, spelling that affects clarity, and citation of sources as needed 10
Total 100
Week 5 Lecture: “Sealed Bidding”
Sealed Bidding is a technique of contracting prescribed by FAR Part 14 which involves competitive bids, public openings of bids, and awards. Sealed bidding is one of three major federal procurement procedures, the other two being Simplified Acquisition (FAR 13) and Contracting by Negotiation (FAR 15). Sealed bidding satisfies all Competition in Contracting Act (CICA) requirements.
Sealed bidding can be used to acquire both commercial and non-commercial products and services, but it’s normally used for construction contracting. Contracting officers are required to solicit sealed bids if the following circumstances exist (FAR 6.401(a)):
Time permits the solicitation, submission, and evaluation of sealed bids;
The award will be made on the basis of price and other price-related factors;
It is not required to conduct discussions with the responding offerors about their bids;
There is a reasonable expectation of receiving more than one sealed bid
When using sealed bidding, the contracting officer is limited to either a firm-fixed-price (FFP) or fixed-price with economic price adjustment (FP-EPA) type contract (FAR 14.104). Under sealed bidding, no discussions or negotiations may occur prior to award.
The contracting officer may use the uniform contract format (UCF) for the solicitation and award document, but a simplified format unique to sealed bidding should be used to the “maximum extent practicable” (FAR 14.201-9). When the simplified format is employed, the Standard Form 1447 must be used.
Additional details for each step identified in the “Definition” section above are provided below (FAR 14.101):
Preparation of invitations for bids. Invitations must describe the requirements of the Government clearly, accurately, and completely. Unnecessarily restrictive specifications or requirements that might unduly limit the number of bidders are prohibited. The invitation includes all documents (whether attached or incorporated by reference) furnished prospective bidders for the purpose of bidding.
Publicizing the invitation for bids. Invitations must be publicized through distribution to prospective bidders, posting in public places, and such other means as may be appropriate. Publicizing must occur a sufficient time before public opening of bids to enable prospective bidders to prepare and submit bids.
Submission of bids. Bidders must submit sealed bids to be opened at the time and place stated in the solicitation for the public opening of bids.
Evaluation of bids. Bids shall be evaluated without discussions.
Contract award. After bids are publicly opened, an award will be made with reasonable promptness to that responsible bidder whose bid, conforming to the invitation for bids, will be most advantageous to the Government, considering only price and the price-related factors included in the invitation.
If two or more bids are equal in price, then the order of priority for award is (i) small businesses from labor surplus areas, (ii) other small businesses, and (iii) all other businesses. Should two or more businesses remain equally eligible after application of the priority rankings above, award will be made by a drawing by lot limited to those bidders and witnessed by at least three persons. Once the winning bid is selected, the contracting officer must determine if the price is fair and reasonable and if the contractor meets the responsibility criteria in FAR Part 9 (Contractor Qualifications) before awarding the contract.
Conversion from Sealed Bidding to Contracting by Negotiation. (FAR 14.404-1(f)): When the agency head determines that the IFB should be canceled and that the use of negotiations is in the Government’s interest, the contracting officer may award the contract without issuing a new solicitation, provided:
Each responsible bidder in the sealed bid acquisition has been given notice that negotiations will be conducted and has been given an opportunity to participate in the negotiations;
The award is made to the responsible bidder offering the lowest negotiated price.
Two-Step Sealed Bidding (FAR 14.5): This is a mix of focused techniques intended to acquire the advantages of fixed offering when satisfactory determinations are not accessible. Step one consists of the request for, submission, evaluation, and (if necessary) discussion of a technical proposal. No pricing is involved. The goal is to determine the acceptability of the supplies or services being offered. Step two involves the submission of sealed, priced bids by those who submitted acceptable technical proposals in step one. Bids submitted in step two are evaluated and awards made in accordance with FAR Subparts 14.3 and 14.4. This technique is particularly helpful in acquisitions requiring specialized proposition for complex things.
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